Executive Assistant

NCA Executive Assistant:

The primary functions of the Executive Assistant are: 1) to provide direct support to the Executive Director, and 2) serve as liaison to the NCA Board of Directors. This is a position that requires significant organization, flexibility, creativity, the capacity to manage many projects at once and the ability to handle confidential matters with discretion.

Key Responsibilities:

High-level Support to the Executive Director

• Maximizing our Executive Director’s efficiency by managing her day-to-day workflow and correspondence, including: coordinating task management, owning organization of her calendar, drafting and tracking online correspondence with a wide range of relationships (from journalists to congressional staff to other stakeholders in child abuse prevention movement), planning business travel, processing expenses and reimbursements, and managing contact lists.
• Tracking and transcribing various meeting notes and next steps.
• Working with colleagues across the organization to see through coordination of tasks and execution of duties.
• Able to complete ad hoc projects, tasks and reporting as needed.

Staff Liaison to the Board of Directors

• Serving as the first contact for NCA’s Board of Directors for all logistical and technical questions.
• Providing Board and Executive Committee support including coordinating meeting times, managing agenda, creating and providing meeting materials, drafting minutes, and executing meeting follow up.
• Scheduling and coordinating all meetings of the Board of Directors and Executive Committee.
• Executing the search process for Board meeting locations including:
  • Adhering to DOJ guidelines for federally funded meetings
  • Negotiating contracts with hotels/meeting locations
  • Managing all federal approval processes with OJJDP for meeting requests

You’ll Thrive in This Role If:

• You are a gifted project manager able to manage up, down, and across.
• You are reliable and trustworthy with confidential and sensitive information.
• You love creating new systems to increase efficiency.
• You’re a self-starter with an ability to anticipate needs and trouble-shoot.
• You’re a good communicator, both orally and in writing.
• You have a keen eye for detail, and you’re an expert at hitting deadlines.
• You like technology and are eager to learn new things!

Qualifications:

• Bachelor’s degree required;
• Two or more years of professional work experience required;
• At least one year of experience supporting a senior organizational leader preferred;
• Exceptional, proactive customer-service orientation;
• Experience with Microsoft Office, particularly Outlook, Excel, PowerPoint and Word;
• Ability to be flexible and agile in a fast-paced work environment.